Data and Mail Operations Specialist

Established in 1989, Portnoff Law Associates, Ltd. is a law firm that limits its practice to the collection of unpaid real estate taxes and municipal utility fees. PLA now represents more than 200 municipal clients throughout Pennsylvania, with offices in King of Prussia, Allentown, and Aliquippa. 

Careers

PLA is on the lookout for dynamic candidates who are fueled by a passion for excellence and excel in both verbal and written communication. Joining the PLA family means becoming part of a vibrant team dedicated to serving municipal clients with distinction. The warm and welcoming work environment at PLA has fostered lasting relationships, with many employees celebrating over a decade of success and advancement into leadership roles. PLA provides a supportive work-life balance atmosphere.  The primary location for PLA employment is our corporate King of Prussia main office with safe and free parking. The location is conveniently situated near Routes 76 and 202 with easy access to public transportation. But wait, there's more! PLA offers competitive employment packages complete with benefits that even include free access to our fitness facility. Get ready to embark on a rewarding journey with PLA!
 

The Data and Mail Operations Specialist is responsible to collect, update and analyze various database inventories. He or she will also be required to produce and prepare letters via mail merge. He or she will also support the Data Analysis department as needed. A proficient or advanced knowledge of MS Excel and MS Word is required, together with a strong aptitude in verbal and mathematical reasoning.

Essential Duties and Responsibilities

• Review and edit client data to prepare for electronic import into database.
• Conduct mail merges in order to prepare certified and first class mail notices of delinquency
• Support Data Analysts in tracking, coordinating and uploading incoming client data files
• Assist in reviewing data for inconsistencies or anomalies.
• Research property owner information and update, import and export records as needed
• Gather information regarding third-party sales scheduled, obtain results of said sales, an update all related information in database.
• Assist in process of weekly remittance of funds to clients.
• Attendance at work is an essential function of this position.
• Other duties as assigned.

Qualifications

• Associates Degree with a major in field related to computer science, accounting mathematics and/or communications. Bachelor’s Degree (B.A./B.S.) from an accredited institution preferred.
• Strong technical skills
•  Effective verbal and written communication skills
• Ability to work on an issue independently
• Ability to build and cultivate relationships
• Ability to work additional hours, including overtime on occasion, until work for day is complete
• Ability to organize and handle multiple priorities, remain flexible, complete projects on time
• A willingness to learn new things and the demonstrated ability to implement/execute quickl
• Dependable with strong work ethic and personal integrity
• Ability to learn and navigate software applications

Physical Demands/Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is regularly required to stand; walk and use hands and arms to operate general office equipment (PC, telephone, file cabinets, copier, postage meter, fax machine, and printer). The employee may occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.